Records Specialist

Date:  Jan 11, 2021
Country/Region:  US
City:  Findlay OH
Job Requisition:  33485


Cooper Tire offers an entirely unique work experience because no matter what your title is, you’ll play a part in contributing to the development, manufacturing and marketing of some of the most innovative tire products in the world. Our purpose guides us. It states that everyone deserves to travel through life’s journeys with confidence, and Cooper is there are every turn. We are looking for individuals who will help us achieve our purpose…those who are motivated, lead by example and inspire others to greatness. Here, the opportunities are endless and the rewards rich for those who believe that job satisfaction and career success begin with a satisfied customer. Careers are a Journey…Come Ride with Us!



Records Governance Specialist is responsible for the development and oversight of all components of the Company’s Records and Data Management Program, including serving as lead for the global records management program and lead for the global policy program, while also ensuring the Records Management Program incorporates the Company’s data privacy policies and procedures consistent with applicable data privacy laws. Provides strategic oversight for program on global basis. Responsibilities include management of compliance monitoring, reporting and training. Responsible for establishing records and information governance policy and programs that are practical, compliant and cost effective.


Job Responsibilities

  • Provides strategic consultation for the domestic and international business units/divisions with respect to the records management program. Leads cross-functional teams to perform risk assessment and identify plan to support appropriate records management for physical, electronic (structured and unstructured) and backup/offsite records.
  • Work with IT to identify enabling technology to support efficient records management. Develop and/or enhance related business policies, rules and procedures.
  • Establishes and oversees the maintenance of the Records Retention Schedule and related policies and procedures covering all records on an enterprise wide basis. Reviews, recommends and revises organizational business policies to achieve compliance with technology, legal, regulatory, operational and information governance requirements. Analyzes the current records system and processes and makes recommendations on effective compliance measurement and reporting.
  • Work with Legal on global basis to enhance and make consistent legal hold process.
  • Provides leadership and strategic direction to business partners and various departments, including new acquisitions, regarding compliance with retention policies and schedules. Manages the integration or the transfer of records and information for internal reorganizations, mergers, acquisitions, or divestitures.
  • Collaborates with records management vendor partners; ensures successful vendor relations and contract execution among business areas enterprise wide. Handles the daily processing of service requests for offsite storage and secure disposal and recycling.
  • Monitors compliance with the policy and procedures. Recommends program improvements through audit of program quality and user practice.
  • Oversees the destruction review process and provides consultation to department managers for the purge of onsite, offsite and electronic records. Confirms that records are appropriately reviewed for destruction and ultimately destroyed in a timely manner. Supports and/or sponsors future management projects.
  • Evaluates and recommends records management tools, systems and resources needed to operate the Records Management Program. Provides consultation for new and modified records management resources, including but not limited to the acquisition of new storage equipment, software applications and records management systems.
  • Develops a strategic plan for a records and information governance program using best practices methodologies to support and achieve long-range organizational goals and established and emerging regulations. Develops and implements plans for integrating records with intra/extranets, portals, content management systems, etc. Maintains awareness and knowledge of developments within the electronic records management industry.
  • Oversees education of personnel as to records retention, storage, security and disposal. Presents to all levels and areas of the company in order to develop an understanding within the business and to imbed sound records governance practices.
  • Collaborates with IT and Legal Departments to support litigation hold system and e-discovery program.
  • Leads teams by coaching, mentoring, and resolving problems to support the successful operations of the records and information governance program. Indirectly manages network of departmental records representatives and serves as their subject matter expert for all record related issues.
  • Provide project support to legal team members on privacy and data protection issues.
  • Be a cross-functional champion for privacy and data protection.
  • Build, refine, and scale privacy and data protection compliance processes.
  • Respond to internal and external privacy and data protection inquiries.
  • Work as part of a cross-functional team to deliver best in class privacy and data protection training initiatives across the company.
  • Work with other teams to review and track privacy and data protection compliance through project lifecycles.
  • Lead change in the organization to develop data privacy maturity and governance, assigning responsibility to relevant stakeholders for completion of key activities
  • Keep up-to-date on current and emerging trends and changes in legislation within the area of Data Privacy and applicability to the organization


Basic Qualifications

  • Bachelor’s degree and at least 4 years of experience working in a corporate records management role
  • At least 4 years of experience maintaining a records retention schedule
  • At least 4 years of experience developing, implementing and/or maintaining a records retention program, such as policies and procedures
  • Experience with privacy and data protection compliance processes and practices
  • Knowledge of global privacy standards and regimes such as CCPA and GDPR
  • Experience working with MS Office 365, MS Office Suite 2007 (or later), including PowerPoint, Excel, Word, and Access.
  • At least 2 years of experience in indirect management of team members, including assisting in the development, training and assignment of work/projects to other team members.
  • Willing to travel up to 20% of the time for business purposes (domestically and internationally).


Preferred Qualifications

  • Certification as Certified Records Manager (CRM) as granted by American Records Management Association (ARMA).
  • Experience working on cross functional teams.


Cooper Tire is an Equal Employment Opportunity employer. We strive to recruit, develop and retain top candidates by providing an engaging culture and opportunities to grow and develop. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability or any other characteristic protected by applicable law.

Nearest Major Market: Lima
Nearest Secondary Market: Findlay

Job Segment: Law, Compliance, Records Management, Data Management, Records, Legal, Data