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Department Clerk - Curing / Finishing

Date:  Jul 19, 2021
Country/Region:  US
City:  Texarkana AR
Job Requisition:  35205

The department clerk assists the department with various clerical duties including data entry and tracking, record keeping and retention, filing, communication and other clerical duties as assigned.


  • Communicate information timely and accurately to employees, as requested through daily emails, calls, or direct employee visits.
  • Data entry
  • Assist in tracking employee attendance by data entry, running daily and weekly reports and informing HR of any issues.
  • Assist in the clerical maintenance of databases
  •  Sort, file, and distribute all paperwork daily.
  • Record shift information in Departmental folder on T:Drive
  • Compile information for department defects tracking reports and distribute.
  • Track and update all FML through the Absentee Reporting System.
  • Schedule all qualification training for all employees in departments: 209, 210, 212, 249, 213 in the ETQ training database.
  • Review all training documents when they are completed in the training database.
  • Schedule and enter all sign in sheets for safety training for the departments in the training database.
  • Sort and distribute all meeting letters to employees and file originals in personnel file in HR.
  • Enter all meeting data for advancement and backing down of the attendance program.
  • Maintain records on transfers and new hires within the department.
  • Keeps Access database updated at all times for hourly and salary
  • Post job bids and successful bidders in all departments.
  • Responsible for all department record retention files.
  • Maintain and update long term and light duty report for all departments.
  • Order all production supplies and office supplies as needed
  • Make copies of disciplinary letters, doctors notes, funeral pay, jury duty etc. distribute to the appropriate parties.
  • Type general notices for area distribution.
  • Answer phone, take messages and relay information. Receive, sort and distribute incoming and outgoing mail
  • Promote and adhere to the BMS system.
  • Engrave and punch out weekly date plugs; ship & maintain supply needed for production.
  • Maintain 5S area for department; biweekly housekeeping of engraving area.
  • Inventory and order various plugs required for containers.
  • Enter transfers within the MMS (Mold Management System) for molds, and containers.
  • Receive inbound shipments for storage within MMS and local system for molds and containers, including parts for production from other locations.
  • Process invoices from vendors upon completion of work performed.
  • Maintain adequate inventory of Sipes needed for production and repairs.
  • Complete SES (Service Entry Sheet) in SAP for all Service Requisitions written.
  • Create requisitions within the SAP system for Production needs; required tools; contract labor; office supplies; training courses etc.
  • Track, and maintain all information on Departmental spending for reporting purposes; reconcile monthly statements.
  • Maintain departmental information on AxisTV.
  • Maintain accurate employee information within Department vending machine.
  • All misc. duties as needed by Area Coordinators: visitor accommodation/employee acknowledgements etc.



High School Diploma or GED Required

Proficient in Microsoft Office particularly Microsoft Word, Excel and Access

Experience with SAP Databases preferred


Cooper Tire is an Equal Employment Opportunity employer. We strive to recruit, develop and retain top candidates by providing an engaging culture and opportunities to grow and develop. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability or any other characteristic protected by applicable law.

Nearest Major Market: Texarkana

Job Segment: Clerical, ERP, Supply, Database, SAP, Administrative, Technology, Operations

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